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Assertiveness & Self Confidence: Dealing with Difficult Situations
Dealing with Difficult Situations
A difficult person can be your boss, your co-worker, or anyone else. He or she behaves in a way that is disruptive to business or life outside of work. In a work setting, often the functioning of a team is disturbed leading to a disruption of the work flow, flared tempers, and gossip. The bottom line is that work suffers and difficult situations cost organizations money.
To deal with difficult people, we innately try to apply coping filters, such as:
- Removing virtually all positive attributes about the person. (“He was my worst hiring mistake…”)
- Defaming him or her (We build consensus with others against the person
- Explaining the person in negative terms.
Anger also plays a big part; feeling angry, we instinctively use anger to try to manage the situation.
To break the cycle of negativity, take time to answer the following questions:
- What observable behaviors or statements did the person perform or say?
- What is the most positive interpretation an outside witness would make? The most negative?
- What will you gain by interpreting the difficult person’s actions or words in as positive a light as possible?
- What would you do or say when you respond to the difficult person if you viewed his or her actions in a positive light? What is stopping you from responding this way?
For more on our Assertiveness & Self Confidence training course, please visit:
https://corporatetrainingmaterials.com/course/Assertiveness_And_Self-Confidence
Employee Motivation: Identifying Your Personality Type
You probably have an idea of your own personality type. A personality type is defined by the aspects of your character that emerge when around others or when doing important work. These character aspects are, as often as not, described as “soft skills”. You may have been described as “maternal”, “skeptical”, “humorous”, or any number of other things. These are issues which do not relate directly to your work but can aid or restrict your ability to do it, and can aid or restrict others. It is considered beneficial to have as many different types of personality in a workplace as possible.
There are countless tests that can be done to detect a personality type, and many different ways the results can be expressed, but there are certain things which hold true in all personality tests. Perhaps the best way in the workplace to detect a personality type is to judge your reaction to a problem which affects a whole team, or a group within it. Are you immediately looking for a way of overcoming the problem? Are you instinctively worried by what happens, and do you look to other people to help out? Do you comfort people who are stressed out by the problem? Or do you perhaps sit on the fringes, making comments and playing for laughs? Strange as it may sound, all of these elements are worthwhile in a team. The person who immediately looks for the solution is a “problem solver”; the second type is a “consensus seeker”. The third is considered a “nurturer” while the last listed is a “humorist”. All of these are classic personality types.
Equally, all of these people, and others, play a major part in making up a workplace.
- Without the problem solvers, an organization would be in trouble if things deviated from the plan as laid out.
- Without consensus seekers, it would be easy for a problem solver to become too autonomous, solving the problem to their satisfaction without being particularly concerned for how others felt about the solution.
- Without the nurturers, people would feel that a problem could too easily become a crisis.
- Without the humorists a bad situation would depress everyone.
Reason and etiquette dictate how much we allow our personality to take control of us, but most people will avoid becoming too “cliché” in how they behave.
https://corporatetrainingmaterials.com/course/Employee_Motivation
Train-the-Trainer: Flexible Training
There are a several different ways that you can build some flexible time into your training. Having participants help to design the training (perhaps by selecting which objectives you will cover in the training), is one great way to do this.
Secondly, keep in mind that training is all about your participants. As trainers, sometimes we are so excited about the potential for growth that we cram way too much into the lesson design. Keep your materials content rich so that you have excellent training, but don’t feel that you have to incorporate everything that you know just because you can. Meet your objectives, be participant-centered, and design your lessons well.
The best way to build in some flexible time is to deliberately create a couple of spaces in your day that are light so that if you do need to incorporate something extra, or people get engaged in a particular learning opportunity, you won’t have to race to get through the rest of your material. This means that you have a couple of topics that are optional that will add to the training if you can include them, but can be left out if needed.
https://corporatetrainingmaterials.com/course/Train-The-Trainer
Anger Management: Negotiation Tips
Negotiations are sometimes a necessary part of arriving at a solution. When two parties are in a disagreement, there has to be a process that would surfaces areas of bargaining. When a person is given the opportunity to present his side and argue for his or her interests, anger is less likely to escalate.
The following are some tips on negotiation during a conflict:
- Note situational factors that can influence the negotiation process. Context is an important element in the negotiation process. The location of the meeting, the physical arrangement of room, as well as the time the meeting is held can positively or negatively influence the participants’ ability to listen and discern. For example, negotiations held in a noisy auditorium immediately after a stressful day can make participants irritable and less likely to compromise.
- Prepare! Before entering a negotiating table, make your research. Stack up on facts to back up your position, and anticipate the other party’s position. Having the right information can make the negotiation process run faster and more efficiently.
- Communicate clearly and effectively. Make sure that you state your needs and interests in a way that is not open to misinterpretation. Speak in a calm and controlled manner. Present arguments without personalization. Remember, your position can only be appreciated if it’s perceived accurately.
- Focus on the process as well as the content. It’s important that you pay attention not just to the words you and the other party are saying, but also the manner the discussion is running. For example, was everyone able to speak their position adequately, or is there an individual who dominates the conversation? Are there implicit or explicit coercions happening? Does the other person’s non-verbal behavior show openness and objectivity? All these things influence result, and you want to make sure that you have the most productive negotiation process that you can.
- Keep an open-mind. Lastly, enter a negotiation situation with an open mind. Be willing to listen and carefully consider what the other person has to say. Anticipate the possibility that you may have to change your beliefs and assumptions. Make concessions.
https://corporatetrainingmaterials.com/course/Anger_Management
Communication Strategies: Seven Ways to Listen Better Today
Hearing is easy! For most of us, our body does the work by interpreting the sounds that we hear into words. Listening, however, is far more difficult. Listening is the process of looking at the words and the other factors around the words (such as our non-verbal communication), and then interpreting the entire message.
Here are seven things that you can do to start becoming a better listener right now.
- When you’re listening, listen. Don’t talk on the phone, text message, clean off your desk, or do anything else.
- Avoid interruptions. If you think of something that needs to be done, make a mental or written note of it and forget about it until the conversation is over.
- Aim to spend at least 90% of your time listening and less than 10% of your time talking.
- When you do talk, make sure it’s related to what the other person is saying. Questions to clarify expand, and probe for more information will be key tools.
- Do not offer advice unless the other person asks you for it. If you are not sure what they want, ask!
- Make sure the physical environment is conducive to listening. Try to reduce noise and distractions. (“Would you mind stepping into my office where I can hear you better?” is a great line to use.) If possible, be seated comfortably. Be close enough to the person so that you can hear them, but not too close to make them uncomfortable.
- If it is a conversation where you are required to take notes, try not to let the note-taking disturb the flow of the conversation. If you need a moment to catch up, choose an appropriate moment to ask for a break.
https://corporatetrainingmaterials.com/course/Communication_Strategies
Attention Management: “Eat That Frog”
“Eat That Frog”
There is a saying of Mark Twain’s that aptly defines ending procrastination.
If the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long!
Your frog is the task that will have the greatest impact on achieving your goals, and the task that you are most likely to procrastinate starting. Another version of this saying is, “If you have to eat two frogs, eat the ugliest one first!”
This is another way of saying that if you have two important tasks before you, start with the biggest, hardest, and most important task first. Discipline yourself to begin immediately and then to persist until the task is complete before you go on to something else. You must resist the temptation to start with the easier task. You must also continually remind yourself that one of the most important decisions you make each day is your choice of what you will do immediately and what you will do later, or postpone indefinitely.
Finally, If you have to eat a live frog, it does not pay to sit and look at it for a very long time!”
The key to reaching high levels of performance and productivity is for you to develop the lifelong habit of tackling your major task first thing each morning. Don’t spend excessive time planning what you will do. You must develop the routine of “eating your frog” before you do anything else and without taking too much time to think about it. Successful, effective people are those who launch directly into their major tasks and then discipline themselves to work steadily and single-mindedly until those tasks are complete.
In the business world, you are paid and promoted for achieving specific, measurable results. You are paid for making a valuable contribution that is expected of you. But many employees confuse activity with accomplishment and this causes one of the biggest problems in organizations today, which is failure to execute.
https://corporatetrainingmaterials.com/course/Attention_Management
Teamwork and Team Building
A team is a group of people formed to achieve a goal. Teams can be temporary, or indefinite. With individuals sharing responsibility, the group as a whole can take advantage of all of the collective talent, knowledge, and experience of each team member. Team building is an organized effort to improve team effectiveness.
The First Stage of Team Development is Forming
What makes up a good team? Well, that question is open to interpretation, but lets start with the first step in the team building process which is forming.
When a new team forms, it concerns itself with becoming oriented. It does this through testing. It tests to discover the boundaries of interpersonal and task behavior. At the same time, the members are establishing dependency relationships with leaders, fellow team members, or any standards that existed when the group formed. The behaviors of orientation, testing, and dependence become the process called Forming. Members behave independently when the team forms. While there may be good will towards fellow members, unconditional trust is not yet possible.
Strong leadership skills are essential in the Forming stage. The leader must:
• Provide an environment for introductions
• Create a climate where participants can begin to build rapport
• Present a solid first agenda so that the goals for the team are clear.
Because the members of a new team may experience uncertainty and apprehension, it’s important to help members feel comfortable and that they are a part of the group. In addition, helping team members enhance their listening skills will allow them to focus more clearly on the objectives, thereby helping to maintain interest and enthusiasm for the work of the team.
https://corporatetrainingmaterials.com/course/Teamwork_And_Team_Building
Goals within Business Coaching
When coaching, it is a temptation for you to talk more because we have plenty to say. However, in order to gain information and identifying appropriate goal areas, you must listen more. Remember, you have two ears and one mouth. Listen twice as much as you talk. Your objective here is to “catch” as much information as possible to help you determine what specific areas you can leverage and achieve results. Many times, allowing your employee to achieve even the smallest of goals begins a positive reinforcement of coaching. At some point before your actual coaching session, you want to engage in a brief discussion with your employee to determine their personal goals.
Here are some questions you should ask while during your pre-coaching meeting.
• What goals are you working on right now?
• Where are you in relation to those goals?
• What do you think is keeping you from reaching this goal?
• How will you know you reached that goal?
Asking these open-ended questions starts a conversation about your employee, which is what you want to achieve. Allowing your employee to speak more enables you to gather more information. Asking questions about their goals reveals their desires and this is something you can tie in to your coaching goal. Maybe an employee is furthering their education by going to college at night. Understanding this, you may be able to motivate your employee to achieve better performance, leading them to make more incentive they can use to fund their educational needs.
Furthermore, understanding where they are in relation to their goals reveals needs that may need support from you. Helping your employee with their personal goals builds a great working relationship. Finally, determining what roadblocks are preventing them from reaching their goals will provide insight into their personal circumstances. Granted, you may not solve all of your employee’s problems, but demonstrating empathy goes a long way and helps to form goals for you that take into consideration your employee’s personal situation. Remember, your employee does not care how much you know until you show how much you care. Listen more and talk less.
One final note, at first you may find asking questions challenging. This is normal. Give it time and do not give up. You may even have to let your employee know that you are interested more in their personal goals as a way to help them reach goals at work.
https://corporatetrainingmaterials.com/course/Coaching_And_Mentoring
Leadership and Influence
They say that leaders are born, not made. While it is true that some people are born leaders, some leaders are born in the midst of adversity. Often, simple people who have never had a leadership role will stand up and take the lead when a situation they care about requires it. A simple example is parenting. When a child arrives, many parents discover leadership abilities they never knew existed in order to guide and protect their offspring. There are countless war stories of simple GI’s and sailors who rose to a challenge on their own in the heat of battle.
Clearly, leadership potential exists within each of us. That potential can be triggered by outside events, or it can be learned by exploring ourselves from within. This training takes the latter approach. Once you learn the techniques of true leadership, you will be able to build the confidence it takes to take the lead. The more experience you have acting as a genuine leader, the easier it will be for you. It is never easy to take the lead, as you will need to make decisions and face challenges, but it can become natural and rewarding.
Leadership is not telling others what to do. Leadership is inspiring others to do what needs to be done. Many people around the world who are in leadership positions are not leaders. Dictators call themselves leaders but they are not. There have been many presidents of the United States, but few were real leaders. Genuine leaders take a stand and motivate others to join them in a noble purpose. One such leader was Abraham Lincoln, who ended slavery in the United States. Another was John F. Kennedy, who inspired a nation to go to the moon within a decade, and it did. General Patton had a completely different but no less effective leadership style. What is it that makes a leader, and what separates the good from the great?
Influence is subtle, yet incredibly powerful. You can order someone to do a task, but you cannot order them to do their best. It simply does not work and usually has the opposite effect. You can influence people to do their best by providing a strong, motivating example in addition to positive reinforcement. Leadership addresses tasks, while influence addresses attitudes and awareness. Influence is the soul of leadership.
https://corporatetrainingmaterials.com/course/Leadership_And_Influence
Train-the-Trainer: Types of Activities
The following list is a handy reference of the types of activities that can be the right fit for your training. Although some of the headings may overlap, the definitions are here to give you a better understanding of the range of activities that can be used.
Game: A game is an exercise that normally has a set of rules and an element of competition. Games often include some kind of reward.
Icebreakers: Icebreakers are used as an exercise to introduce group members to one another (break the ice), encourage some energy into the beginning of a workshop, and lead into the topic material. They are an important starting point to your training session.
Energizer: An energizer is a brief pick-me-up activity designed to invigorate a group if energy in the room is waning, or to bring them back together following a break. Energizers are often about five minutes long.
Simulations: A simulation is useful to train equipment operators when the tools that they will use are either very expensive or dangerous. Simulations are designed to be as realistic as possible so that participants can learn from the situation without worrying about damage or financial cost. Flying aircraft, offshore emergency evacuation procedures, combat training, and driving all make use of simulation training.
Role Plays: Role-playing is a helpful way to understand how participants react to certain situations. They are a very useful approach for practicing new skills in a non-threatening environment, where a participant learns to apply behavioral techniques and gets feedback without fear of making a mistake in front of their own customers or clients. Role-plays are helpful in learning conflict management, counseling, sales, negotiating, and many other skills.
Case Studies: Case studies are stories normally extracted from a participant’s workplace or industry. They can also be written specifically to simulate a scenario. Case studies are often examined by individuals or groups and then analyzed to stimulate discussion or demonstrate aspects of training.
https://corporatetrainingmaterials.com/course/Train-The-Trainer
D5 Creation